Skip to content
Open menu Close menu

Publications and Data

Publications and Open Access

Research Publishing

Publishing the outcomes of research is a crucial part of the academic life of the University.

RKTS and the library aim to support colleagues to develop and publish high quality, high profile outputs.

Open Access

If a journal article is published open access it means that anyone, anywhere can have free, unrestricted on-line access to it. The content is searchable through online search engines, giving your research more impact as it increases readership and citations.

Many research funders now require the results of that research to be published open access; some have introduced sanctions for those who do not comply.

To be eligible for the next REF, Higher Education Funding Council for England (HEFCE) will require journal articles and peer reviewed conference papers, accepted after 1st April 2016 to be available through an open access repository such as Bradford Scholars.

More information is available from the Library at Open Access Publishing or by e-mail from .

RCUK block grant for Open Access publishing

If your research was funded by RCUK and you want to publish an article by the gold access route, you can apply to the RCUK block grant for money to cover your Article Processing Charges (APCs) and other publication charges.

Before applying please read the RCUK Open Access Block Grant Application Instructions to make sure you are eligible and have the correct documents.

Use the RCUK Open Access Block Grant Application to apply for RCUK block grant.

Bradford Scholars

Bradford Scholars is the University of Bradford's open access, online research archive. Journal articles and conference papers can be deposited to meet the green open access publishing requirements, other research outputs such as presentations, videos, reports, newspaper articles etc. can also be deposited.

The University Publication Policy now requires the deposit of research outputs in Bradford Scholars.

More information about Bradford Scholars can be found at the following link: Bradford Scholars Repository.

For the University publications Policy see:

University of Bradford Publications Policy .

Writing for Impact

Researchers should publish their research in a way that will create an impact, as it allows for your audience to remain interested.

This Writing for impact guide gives key information to support researchers in publishing their research and focuses on impact.

More information is also available on the impact pages.

Useful Documents

Open Access Publishing.

External REF pages.

RCUK Open Access Block Grant Application Instructions

RCUK Open Access Block Grant Application

Bradford Scholars Repository (link to Repository Front Page).

University of Bradford Publications Policy.

Writing for Impact guide.

Research Data Management

What is Research Data Management?

Funding bodies increasingly require grant-holders/researchers to develop and implement Data Management plans (DMP).

DMPs usually include what data will be created and how, it also outlines the plans for sharing and preserving the data, what is appropriate given the nature of the data and any restrictions that may be needed.

More information on DMPs can be found at the Digital curation centre website.

The Engineering and Physical Sciences Research Council (EPSRC) is introducing a Data Management and Archiving Policy, which came into effect on the 1/May/2015. This is relevant to any academic with EPSRC funding (currently or recently ended) - it will eventually be rolled out to all UK Research Councils (RCUK).


Useful Details

Published papers should include a short statement describing how and on what terms any supporting research data may be accessed.

  • This is consistent with the RCUK Open Access.
  • Applies to ALL PAPERS which acknowledge EPSRC Funding (published after 1/May/2015)
  • The expectation is that data relied on in published research findings will, by default, be available for study by others.
  • Can be satisfied by :- 

Citing data published research and including direct links to the data.

Supporting documentation that describes the data in detail, how it may be accessed and any constraints that may apply may also be used.

Persistent URLs such as DOIs MUST be used where appropriate.

  • If compelling legal or ethical reasons exist to protect access to the data these should be noted in the statement included in the published research paper.
  • A simple direction to 'contact the author' would not normally be considered sufficient.
  • It is not recommended to publish findings that cannot be validated by others.
  • If published research findings rely on data from third parties every effort should be made that this is also available for scrutiny.

The University and PI must ensure that :-

  • Appropriately structured metadata describing the research data they hold, is published (normally within 12 months of the data being generated).
  • The data is made freely accessible on the internet.
  • In each case the metadata must e sufficient to allow others to understand what research data exists, why, when and how it was generated, and how to access it.
  • Where the research data referred to in the metadata is a digital object it is expected that the metadata will include use of a robust digital object identifier.
  • Data will be maintained for a minimum period of 10 years from publication date or end of the privileged access period. Data that has not attracted interest after the 10 years, may be removed.

Bradford Scholars Repository

When publishing a peer-reviewed paper resulting from work funded by the EPSRC, it is essential to add a statement referring to the location of raw data/ meta-data relating to the work presented.

PI/Authors should contact the managers of the Repository prior to the publication of peer-received papers to ensure meta-data and raw data provisions can be supported.


Data files and repositories should be uploaded in a usable format (preferably using open formats).

Where file size prevents upload, the data file must be stored in a central location and a document (using the above format) must be uploaded to reference the file location, and provide metadata.

Proprietary data formats should not be used.

These files must be uploaded on the Bradford Scholars Repository along with the published paper.

Further detail and advice on how to prepare data for storage may be obtained from RKTS. Please contact:

Compliance with these criteria will ensure that: 

  • All publications will be eligible for future research excellence framework assessments.
  • Funder's criteria are satisfied and PI's will be able to apply to the funder in the future.


Metadata for online data catalogues or discovery tools is structured to meet international standards or schemes designed for specific purposes or subjects and comprise of standardised structured information that may include some or all of the following:

  • Title,
  • Date,
  • Subject descriptors,
  • Creator(s) (Creator of the dataset; main researchers involved),
  • Funders,
  • File format,
  • Storage location of the data (including identifier information),
  • Origin of the data,
  • Key dates associated with the data,
  • Access conditions,
  • Terms of use of the data.

A detailed list of discipline- specific metadata can be found at the Digital Curation Center (DCC), it is separated by subject.

Where the research data referred to in the meta data is a digital object it is expected that the metadata will include use of a robust digital object identifier (available through the DataCite Organisation).


Writing a Research Data Management Plan

A data management plan is a formal document that outlines what you will do with your data during your research and after you complete your research.

Its scope includes:-

  • What data and metadata will be created.
  • What policies will apply to the data.
  • Who will own and have access to the data.
  • What data management practices (organising, storing, sharing ,archiving, publishing etc.) will be used.
  • What facilities and equipment will be required.
  • Who will be responsible for each of these activities.

Data Management plans are and allowable expense when applying for research funding through the EPSRC and many other UK research funders.

Data Management Plan Documents

Data Management Plan Guide

Data Management Plan Guide (PDF)

Data Management Plan Template

Data Management Plan Template (PDF)



What is Researchfish?

Researchfish is an external online system that collects research outcomes for a range of funders to help them track the impacts of their investments. Researchfish is used by many public and charitable funders.  Full list of Researchfish members.

Why report?

When a researcher reports that an outcome is linked to an award in Researchfish the information on that outcome is passed to the funder of that award. The funders use this information for a variety of different purposes including:

  1. To reduce overall information requests from researchers 
  2. To support the case for continued research funding
  3. To support accountability in funding decisions
  4. To support an improved understanding of research

More information from Researchfish.

Who uses Researchfish?

Over 70 Research funding organisations use Researchfish to report on outcomes, and over 30 UK Universities are full members of Researchfish.

Full membership is an upgrade on the basic free access provided to all Research Organisations. It provides enhanced access to the outcome data uploaded by individual researchers. The basic access provided to Research Organisations allows for the Research Office to monitor upload numbers and compliance levels, but not the type of output and the data uploaded.

The price for account upgrade is £1000 per annum.

How to add submissions

Reporting Frequency

The normal expectation is for the award to be reported on for at least five years after the end date. However if the PI can demonstrate that five years is not appropriate for a particular award then the funder may agree to close the award early on Researchfish so that annual updates are not required. Equally it is possible to keep the award open on Researchfish for the submission of further outputs beyond the five years.

Report content

Common output data entered into Researchfish includes details on:

  • Publications, Collaborations and Partnerships.
  • Further Funding.
  • Next Destinations and Skills.
  • Engagement Activities.
  • Influence on Policy,Practice, Patients and the Publics.
  • Research Tools and Methods.
  • Research Databases and Models.
  • Intellectual Property and Licensing.
  • Medical Products, Interventions and Clinical Trials.
  • Artistic and Creative Products.
  • Software and Technical Products.
  • Spin Outs.
  • Awards and Recognition.
  • Other Outputs and Knowledge/ Future Steps.
  • Use of Facilities and Resources.

The PI is expected to contact the funder prior to the submission date to discuss confidentiality issues for reporting outcomes.