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Students: Extenuating Circumstances and COVID-19 Coronavirus

Frequently asked questions on the Coronavirus (COVID-19) situation and extenuating circumstances can be found below.

We have put special arrangements in place for Extenuating Circumstances during the Coronavirus pandemic. 

No student will be given an academic penalty as a result of the disruption caused by Coronavirus.  We recognise that this is an unprecedented situation so we have put in place some special arrangements for extenuating circumstances for the period between 1 March 2020 and 30 June 2020.  We will advise you in due course if we extend this to cover the period from 1 July 2020.   

For the period 1 March – 30 June 2020: 

  • If you feel you need more time you can have a two-week extension for coursework submitted through Canvas (you do not need to request this); 
  • You will automatically be given a further attempt at the same attempt number if you don’t submit.  You don’t need to submit a claim for extenuating circumstances and you don’t need any evidence. Your next attempt will normally be at the next available assessment opportunity, and you will be advised when this will be by your Programme Team.   
  • If you submit an extenuating circumstances request in relation to your performance being impacted it will automatically be approved.  You won’t need any evidence whatever the reason for your request.   Your next attempt will normally be at the next available assessment opportunity, and you will be advised when this will be by your Programme Team.   

Yes. We recognise that many of you are facing disruption as a result of the virus; for example, through taking time out of study to return home, because of additional caring or work  responsibilities,  or because you may be self-isolating or feeling unwell.  You may therefore feel you need extra time to complete your work.  If you feel you need more time you can have a two-week extension for all coursework (essays, assignments, dissertations etc.) submitted through Canvas up to 30 June 2020.  All submission boxes on Canvas will have the original deadline and a second deadline extended by two weeks automatically  provided for all students.  Therefore there is no need to formally request an extension.  You don’t need to fill in an extension form or seek permission from your Module Leader.    

If you are able to meet the original deadline, we would encourage you to do so.  We consider the sequencing and timing of deadlines carefully to avoid assessment bunching and overloading students, and therefore, it is in your best interests to work to the deadlines set.   

There may be some forms of assessment where it is  difficult for us to offer extensions.  Your programme team will make this clear over the next few weeks.  However, even if this is the case, you will not be penalised if you are unable to meet a deadline.  If you aren’t able to meet the deadline for an assessment where we can’t give you an extension, your attempt will be treated as non-submission – you won’t be penalised and there is further information below about what this means.   

We understand that you may not be able to submit work; for example, if you are unwell or you may feel that the disruption to your studies is such that you aren’t in a good position to do your assessment.  We would always advise that you discuss your situation with your Personal Academic Tutor or Programme Leader before you decide not to submit.   

If you can’t submit, then don’t.  You will automatically be given a further opportunity at the same attempt number (i.e. an additional attempt at a first attempt, or an additional attempt at a second attempt etc.) for any assessment that you haven’t submitted during the period between 1 March 2020 and 30 June 2020.  You don’t need to fill in the Extenuating Circumstances form on e:vision.  Another opportunity at the same attempt will automatically be given, whatever the reason for your non-submission.  This will normally be at the next available assessment opportunity, and you will be advised when this will be by your Programme Team.   

Don’t worry.  We will automatically give any student who doesn’t submit a further opportunity at the same attempt number (i.e. an additional attempt at a first attempt, or an additional attempt at a second attempt etc.).  This will normally be at the next available assessment opportunity and you will be advised when this will be by your programme team.  Therefore, if you didn’t submit your work, you will not have any academic penalty applied.  This applies to all coursework due on or after 1 March 2020 until 30 June 2020.    

If your non-submission relates to assessments due before 1 March 2020, then the usual extenuating circumstances policy and procedures applies.  You will already be beyond the deadline to submit a claim for this assessment – if you choose to submit a claim for an assessment that was due before 1 March 2020, you will need evidence and to explain the reason why you are submitting your claim late.   

If you submitted work between 1 March 2020 and 30 June 2020 but think your performance may have been impacted – by the Coronavirus or any other factor – then you need to submit a claim for extenuating circumstances using the form available on e:vision.  Because this is an extraordinary situation, you don’t need to provide any evidence, whatever the reason for your request.  Your request will automatically be approved and you will be given a further opportunity at the same attempt number as the submission you feel was impacted (i.e. an additional attempt at a first attempt, an additional attempt at a second attempt etc.).  This will normally be at the next available assessment opportunity and you will be advised when this will be by your programme team.  You must fill the e:vision form in, as this tells us that you need another attempt.    

Because this is an exceptional situation, we are extending the period in which you can make a claim for extenuating circumstances where you believe your performance was impacted.  Therefore, we will accept requests for extenuating circumstances up to ten working days after the date your results are released.  Any request received in this time period will be automatically approved.  If you are outside of this timescale, you will still have the opportunity to submit an academic appeal.  In the current circumstances, we have extended the appeal deadline to be twenty working days after the date your results are released to you.   

If you submitted work before 1 March 2020, then the usual extenuating circumstances policy and procedures applies.  You will already be beyond the deadline to submit a claim for this assessment – if you choose to submit a claim for an assessment due before 1 March 2020, you will need evidence and to explain the reason why you are submitting your claim late.   

None. This is an exceptionally busy time for our health and social care services and we understand that they may not have capacity to provide evidence for extenuating circumstances.  Therefore, you will not need to provide any evidence for any claim during the period 1 March 2020 to 30 June 2020, whatever the reason for your request. 

The arrangements set out in these FAQs apply whatever the reason for your extenuating circumstances. Therefore, if you have suffered a non-Coronavirus related illness, a bereavement or another exceptional circumstances:  

  • You can make use of the two-week extension arrangements.  
  • You will automatically be given a further attempt at the same attempt number if you don’t submit.  You don’t need to submit a claim for extenuating circumstances and you don’t need any evidence. This will normally be at the next available assessment opportunity, and you will be advised when this will be by your Programme Team.   
  • If you submit an extenuating circumstances request in relation to your performance being impacted it will automatically be approved.  You won’t need evidence for any circumstance. This will normally be at the next available assessment opportunity, and you will be advised when this will be by your Programme Team.