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Mobile Security Advice for Staff

Securing your device with Office 365

If you use a smartphone or tablet for University work you MUST secure it by following our instructions on Configuring a device for Office 365. As well as giving you access to your email, calendar, contacts and other functionality, Office 365 also secures the device by:

  • Enforcing the usage of a complex access PIN.
  • Enforcing encryption.
  • Allows users to remotely wipe their device through the office 365 web portal.

If the worst happens and your device is lost or stolen:

  • Remotely wipe the device through Office 365 and report it your mobile phone network and the police as soon as you can. Corporate users must report the loss to us by contacting IT Servicedesk. If it is a Vodafone Corporate and out of Office hours please call Vodafone on 0333 304 4444 and ask for your phone number to be temporarily disabled.
  • Regardless of if it is privately or a University owned device if it contains University data you have a legal responsibility to report the loss to us by contacting IT Servicedesk.

General advice

  • Use a PIN or password to lock your device.
  • If your device has a SIM inside you should also set a SIM lock. This is an additional 4 digit pin that controls usage of the SIM card independent of the device which prevents thieves from putting the SIM in another unlocked device to make calls on your account.
  • Ensure your important data is backed up somewhere, such as a PC or in the cloud.
  • If you have an Android device it is recommended that you install reputable anti-virus software on your device.
  • Always use a strong password for your app store account. These passwords are high value due to them usually being linked to an account with credit card details. Try to use a password that is at least 8 characters, and contains upper case, lower case, numbers, special characters such as punctuation and doesn't contain a word found in the dictionary.
  • Security mark your device with an ultraviolet pen.
  • Thieves operate on campus. Do not leave your valuables unattended for even a short time.