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e5

Service running.  Service running

Service description

The Finance system (e5) provides business processes for the following functional areas:

  • Financial Management (FM).
  • Financial Accounting (FA).
  • Accounts Receivable (AR).
  • Accounts Payable (AP).
  • Purchasing Services (PS).
  • Research Accounting (RA).

All of the University's financial data must be recorded in the Finance system to allow the periodic reporting of the University's financial statements.

Features

FeaturesFunctional Areas
FM FA AR AP PS RA
 Maintenance of a single University chart of accounts Yes Yes        
 Income and expenditure reporting Yes Yes        
 Journal posting to the General Ledger, including batch upload from external systems Yes Yes        
 Balance sheet reporting   Yes        
 Cash sales recording across University   Yes        
 VAT reporting   Yes        
 Bank statement Processing   Yes        
 Payroll (interface from ResourceLink)   Yes        
 Period and year-end processing and reporting    Yes        
 Cash receipting   Yes Yes      
 Correspondence     Yes      
 Customer billing     Yes      
 Customers debt collection     Yes      
 Student Loan Company (SLC) payments interface     Yes      
 Student billing for tuition and accommodation     Yes      
 Student direct debit processing     Yes      
 Web payments for tuition and accommodation     Yes      
 Web payments interface from Web Page Marketing (WPM)     Yes      
 Supplier payments via BACS       Yes    
 Student bursaries, awards and emergency loans       Yes    
 Foreign payments via Lloyds       Yes    
 Purchase card processing       Yes    
 Cheque printing and register       Yes    
 Commitment accounting         Yes  
 Raising Requisitions, Orders / GRNs         Yes  
 Project reporting           Yes

Service owner

Financial and Commercial Services.

Users

University staff.

Service hours

24 hours throughout the year with the following exceptions:

  • System maintenance normally takes place during the weekly improvement period. Scheduled improvement dates are also planned throughout the year. See all IT improvement dates.

Any performance issues are displayed on the IT Service Status page.

Level of service

Support and documentation

For all e5 enquiries your first port of call should be your super users.

For the names and contact details of all super users by Faculty / Professional Service see the e5 webpages.

If your super users are unable to help, please contact the relevant people within Management accounts or Finance detailed in the above link.

For help with Roles see the e5 webpages.

For any other faults / requests please contact IT Servicedesk.

Request process

New users are set up by Finance, each user has associated Roles which determine the functionality within e5 that they will get access to.

A new user form is available via the e5 website.

User responsibility

Users are expected to follow terms of use as laid out in Regulation 21.

Costs

This service is provided free of charge.