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Scanning Images with the Scanner and Camera Wizard

Using the Scanner and Camera Wizard is a quick way of scanning images. The scanners are on floor 0 of the J. B. Priestley Library and can scan images up to A4 size, with a resolution of up to 4800 dots per inch (dpi). Demand for scanners is very high, so make sure you allow plenty of time. Alternatively, you can use the scan to email option on the Library MFDs.

Note: To scan transparencies or 35 mm slides, use the HP Director via the Start menu.


Legally you must abide by Copyright legislation. Serious penalties apply for infringement of copyright.

Scan resolution

While scans can be created with up to a 4800 dpi, this uses a lot of memory and creates very large files, which take longer to print. In most cases, scanning at a lower resolution will give acceptable results. The following settings are recommended:

  • Photographs to be displayed on a monitor e.g. webpage - 75 dpi;
  • Scans to be printed (Information Services printers print at 600-dpi).- 100 dpi (for 300-dpi printers), 150 dpi ( for 600-dpi printers), 300 dpi (for 1200-dpi printers);
  • Drawings (black and white, and colour) - 600 dpi (irrespective of printer);
  • Text – 300 dpi.

Performing the scan

  1. Double click on the Scanning Wizard icon on the desktop.
  2. When the new scan window appears, place the original on the scanner glass; face down in the upper right-hand corner.
  3. From the Profile drop down list select Photo or Document (Photo is the default).
  4. From the Color format drop down list select Color, Greyscale, or Black and White. Change the Resolution (dpi) if required and ensure you select the correct file type:
    JPEG - Ideal for sending and displaying scanned photos on the Web or printing. Large files can easily be compressed; however the photo will degrade under high compression;
    TIFF - Widely supported format. Files can be very large if not compressed, however compression produces minimal loss of data;
    PNG - Good for highly detailed graphics, e.g. photos, fine art or graphs. Does not compress well;
    BMP - Creates very large files – not recommended.
  5. Click on Preview. The four square handles and dotted line surrounding the preview image indicates what will be scanned. Use the handles to select a section of the image if appropriate.
  6. Click on Scan. The Picture Name and Destination window will then be displayed.

 Saving the Scanned Image

  1. When the Import Pictures and videos dialog box appears, click on Import.

Note: By default, scanned images are saved to your ‘M’ drive, in a folder titled with that day’s date e.g. 2013-05-03. Each image will be saved with the file name: 001, 002 and so on. (These can be renamed later in Windows Explorer).

Alternatively, to save the images to somewhere other than your ‘M’ drive.

  1. Click on Import settings.
  2. Click on the Browse button near the Import To: Option. Navigate to the where you want the scanned image(s) saved, e.g. a USB memory stick.
  3. Click on OK until you are returned to the Import Pictures and Videos dialog box, then click Import.

Note: These settings will be retained for the duration of you session. Any further scans will be saved to your alternative destination unless you choose to change the Import Settings again.

You can now insert your picture(s) into Microsoft Word, or an image editing application such as Paint Shop Pro for further manipulation.