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USB Memory Sticks

USB memory sticks (also known as flash drives, or mass storage devices) are an easy way to transport files around. When you use them, be aware of the following:

  • Never keep your only copy of files on a memory stick. Always keep backup copies on eg your student M drive, staff G drive, an external hard drive or cloud-based storage.
  • Never work directly on a memory stick. Always copy your file(s) onto the computer you are using.
  • IT Services are unable to recover lost or corrupt files from damaged memory sticks.
  • There is no guarantee that these devices will continue to work on our equipment in the future.
  • As memory sticks are easily lost, you are advised to create a document on your memory stick called 'myname', containing your username and email address. This will enable us to contact you if we find it.

Note: If you have a USB3 device you can use it in a USB2 port. You may see a message alerting you that your device will not run as fast as it can, it will run at the slower USB2 speed. USB3 ports, where available, are coloured blue.

Using a memory stick

  1. Insert your memory stick in the USB port. You will be given an option to scan the device for malware. After a few moments, Windows Explorer will open the drive assigned to the memory stick (the drive letter may not be the same on all PCs).
  2. Transfer your file(s) to your student M drive or staff G drive.
  3. When you have finished working with your files, save them to your memory stick and your student M drive or staff G drive, to ensure you have a backup.
  4. Safely eject your memory stick. Failure to do this may result in loss of data, or damage to the device.

Unplugging a memory stick

  1. Click on the Show hidden icons arrow in the Windows notification area.
  2. In the hidden icon window, click on the Safely remove hardware icon. A list of devices which can be stopped will appear.
  3. Click on Eject Flash Memory. When the Safe to Remove Hardware message appears, remove your memory stick.