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Submissions and Publication

Types of submission

  • Demonstrations
  • Extended abstracts (2 pages) with posters: 1 page
  • Short papers:  visionary/experience papers - in-progress work or “lessons learned”: 4 pages
  • Full research papers: 8 pages
  • Three-minute thesis presentation (3MT)

Submission site

Papers should not exceed 8 pages for full papers or 4 pages for short papers, but this is not a strict limit, if you need more space please contact the programme chairs. Research papers should not overlap with other published work.

Each submitted paper should conform to the IEEE two-column publication format.

All submissions will be reviewed by at least three members from the technical committee.

Papers and posters should be submitted through this EasyChair submission link.

For 3MT (Three-Minute Thesis) competition, registration details will be provided soon.

Poster formatting instructions

  • Posters must be submitted in PDF format
  • The poster may be landscape or portrait and the size of the poster should be A0 (1189 mm x 841 mm)
  • It is recommended to initially make the poster in Powerpoint (or LaTeX) and to then save it as a PDF for submission
  • The top of the poster should contain the following information:
    • title of poster
    • name of student
    • name(s) of supervisor(s)
    • name(s) of any other co-author(s)
  • The text should be large enough to read (recommended minimum font size of 32) and in a contrasting colour to the background
  • Posters should be well-structured, and easy to understand


We are looking into options to publish the proceedings of selected top papers from the conference to an indexed free open-access publication service.

Three-Minute Thesis (3MT) competition instructions

YISEC presents one of the most popular competitions for PGR students: the Three‐Minute Thesis (3MT) Competition.

We encourage all the PGR students from all 4 participating universities at any stage of their study to present and share their research ideas in a clear, concise, and convincing way to the audience.

Instructions on 3MT presentation:

  • The length of the presentation is no more than 3 minutes
  • Students can use a single slide (optional, in ppt or pdf format) to support their talk during the 3MT presentation. The maximum number of slides is 5
  • Please note that the 3MT presentation targets public audience, so non‐specialist. language is recommended during the talk
  • The 3MT presentation will be judged by an interdisciplinary committee based the comprehension, enthusiasm, engagement, organisation, and communication of the presentation/speaker

All the 3MT presentations will be judged by an evaluation committee and the best project/thesis/presentation will be awarded a cash prize and a certificate from the YISEC conference.

If you have any problems or queries, please contact Dr Kulvinder Panesar at:

How to participate - expression of interest

How to upload your 3MT slides

3MT slides (.pdf or .ppt) should be submitted through this EasyChair submission link by 2 June 2023.

Information on demonstrations

We encourage all the PGR students from all four participating universities at any stage of their study to demonstrate and share their research ideas/project work in a clear, concise, and convincing way to the conference attendees.

Demonstrations are scheduled at the same time as their poster session during the lunchtime session of each conference day.

Please register the details of your demonstration using our Demonstration Registration - YISEC 2023 form.

What we need to know

What is your demonstration about and what equipment will you bring to conduct your demonstration?

Please provide any additional information about your demonstration that as organisers we need to know about, any help required, any risks or health and safety concerns.

This information will help us to schedule and provide the best location for your demonstration.