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Submissions and Publication

This section provides information about the types of submissions invited for consideration to the 4 th AIERC conference. 

Types of submission:


Posters: 1 page

Short papers: 4 pages

Researchers are invited to submit current projects which are either at the proposal stage or are work in progress or reviews as a short paper.  Submissions for this section should be a maximum of 4 pages including abstract, keywords and references. 

Full research papers: 6 pages 

Papers should address one of the topics listed in the call for papers and can describe a wide range of research including empirical or theoretical studies. In all cases concepts and underlying principles should be emphasised, with enough background information to orient any reader who is not a specialist in the subject area. The work should not have been published elsewhere and should not be intended to be published elsewhere during the review period.  

Best published paper  

Researchers are in invited to submit peer reviewer papers published within the last 12 months to be considered for the Best Published Paper Award. 

Eligibility criteria:  the student is the first author and completed majority of the work discussed in the paper.  PhD supervisors may be co-authors, but the student must be the lead author. Published papers will be subject to the same criteria and processes as research papers. 

Three Minute Thesis (3MT) presentation: pre-recorded videos 

The Three Minute Thesis (3MT) challenge for PhD students to deliver a compelling presentation of their research in just three minutes. The criteria for the 3MT are presented below. 

Submission site 

Papers should not exceed 6 pages for full papers or 4 pages for short papers, but this is not a strict limit, if you need more space please contact the chairs. Research papers should not overlap with other published work.

Each submitted paper should conform to the IEEE two-column publication format that can be found here>>

All submissions will be reviewed by at least three members from the technical committee.  

Papers and posters should be submitted through the following link>>

To enter in the Best Published Paper competition please submit your contribution here>>

For the pre-recorded 3MT videos please follow this cloud submission link here>> and the instructions provided in the 3MT section below.

Poster formatting instructions

Posters must be submitted in pdf format.  The poster may be landscape or portrait and the size of the poster should be A0 (1189 mm x 841 mm).  It is recommended to initially make the poster in Powerpoint (or LaTeX) and to then save it as a pdf for submission. The top of the poster should contain the following information: Title of poster, name of student, supervisor(s) and any other co-author(s).  The text should be large enough to read (recommended minimum font size of 32) and in a contrasting colour to the background.  Posters should be well-structured, and easy to understand.   

If you have any questions regarding the poster track, please contact Dr Therese Sheehan ( or Kerry Ayrton ( 

Here you can see a few posters examples from the previous AIERC edition: 

Three Minute Thesis (3MT) competition instructions

  • The length of the video must be no more than 3 minutes.  
  • Students can use a single slide (in ppt or pdf format) during the 3MT presentation.  
  • A thesis information form with student’s thesis information is available in the cloud submission folder. Please complete this form. 
  • The presenter should upload the 3-minutes video, a single slide, and the thesis information form to a folder with their names in the cloud submission link available from the AIERC website and available here>>

All the 3MT videos will be judged by an evaluation committee and the best videos will be awarded with certificates from the conference. Some tips for 3MT presentation are also available in the shared folder. 

If you have any problems when uploading files to the cloud submission folder, please contact Dr Cuong Dao ( or Salem Hassan (