Mitigating Circumstances Procedure
If you're applying for an undergraduate course and want to tell us about any mitigating circumstances which support your application, please fill in the Mitigating Circumstances form, which can be downloaded below.
Once completed, please submit your form and any supporting evidence to firstname.lastname@example.org
Please see below for a breakdown of the different sections of the form.
You should complete this section personally. Your statement should include:
• a brief outline of your circumstances
• the timing and duration of your circumstances
• how your circumstances affected your studies
• how your circumstances affected your exam performance, and which examinations (in the past or future) you consider to be affected
• if you received alternative exam arrangements that were not sufficient to meet your needs, then you need to explain why or how this was the case
Exam board consideration
It is helpful for us to know if your mitigating circumstances have been taken into account by exam boards. In some cases, we may not be able to show you as much flexibility if you have already had your circumstances taken into account.
The supporting statement
You should ask a member of staff at your school or college, such as your academic referee, to complete this section. Their statement should include:
• a brief explanation of your circumstances
• how, when and to what extent your studies and exam performance have been affected
• whether a particular subject or qualification has been particularly affected
• how your affected exam performance compares to the standard that would be expected from you otherwise
• full details of any absences that may have occurred as a consequence
• any alternative arrangements that your school or college has put in place to support you
If your school or college are unaware of the details of your circumstances then a relevant third party such as a doctor or support worker may provide a supporting statement.
You can attach additional documentation to support your application. These can include a letter from a GP or hospital (typically the most recent), a police report or a written statement from a parent or guardian. Any additional documentation provided should be signed and on headed paper, if applicable.
You do not have to include any additional documentation in your application. If you have been impacted by the illness of someone close to you or you have been bereaved, the supporting statement from a member of staff who is aware of your circumstances at your school or college is sufficient.
Once your form has been submitted, your circumstances will be considered by the Associate Director (Recruitment Operations) and the Admissions Tutor for the programme you have applied for.
You will be informed of the outcome of their decision in writing within a maximum of two weeks after submission of your mitigating circumstances form.