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University Regulations: Regulation 18

Regulation 18

Meetings of the Assembly

1 GENERAL

i) The membership of the Assembly shall consist of the Vice-Chancellor, the Pro-Vice-Chancellors, all Professors and all members of the full-time academic staff, this latter category comprising all full-time Lecturers, Senior Lecturers and Readers and all full-time Research Fellows of the University and all such other members of the full-time staff who, from time to time, may be designated by the Senate as members of the academic staff of the University. The Assembly shall be chaired by the Chairperson of the Standing Committee of the Assembly, and all members of the University who are not also members of academic staff shall be invited both to attend meetings and to play a full part in them.

ii) The Assembly shall normally hold two meetings each year. The dates of the meetings shall be announced at the beginning of each academic year and an Agenda shall be circulated to members not later than two weeks before the date of any meeting.

iii) The Agenda for meetings of the Assembly shall be compiled by the Registrar and Secretary, in consultation with the Chairperson, and after obtaining the views of the Standing Committee of the Assembly, acting on behalf of the Assembly and referred to in part (2) of these Regulations. Additional items shall, however, be included at the request of any five members of the Assembly, provided that the request is received by the Registrar and Secretary not later than three weeks before the date of the meeting. Questions may be submitted by members of the Assembly for answering at the meeting. Questions submitted not later than three weeks before the date of the meeting will be included in the Agenda. Questions may however be submitted up to one week before the meeting and a list of these questions will be tabled.

iv) The first meeting of Assembly will be combined with the Vice-Chancellor's annual address.

v) The Vice-Chancellor may at any time at his or her discretion and shall upon the requisition in writing (submitted through the Registrar and Secretary) of not fewer than twenty-five members of the Assembly or on the resolution of the Standing Committee of the Assembly, stating the purpose for which the meeting is to be called, summon an Extraordinary Meeting of the Assembly to be held on a date not later than two weeks from the date of the receipt of the requisition. In such a case the Agenda shall be circulated not later than one week before the date of the meeting and shall not include any item other than the purpose for which the meeting is to be called as stated in the requisition for the meeting or the purpose for which the Vice-Chancellor summoned it, as the case may be. The Standing Committee of the Assembly, acting on behalf of the Assembly and referred to in part (2) of these Regulations, shall have the right to offer advice to the Vice-Chancellor in the exercise of his or her discretion to summon an Extraordinary Meeting.

vi) The Assembly shall appoint representatives to the Court and shall elect members to the Senate as provided for in the Statutes 12 and 19 respectively.
vii) The Assembly may discuss and declare an opinion on any matter whatsoever relating to the University, including any matters referred to it by the Council or the Senate and if it so decides submit resolutions to the Council or the Senate.

2 STANDING COMMITTEE OF THE ASSEMBLY

i) There shall be a standing Committee of the Assembly with the following functions:

a) To represent the Assembly in such discussions with other Statutory Bodies as might arise from declarations of opinion or resolutions by the Assembly under Statute 25(6) and to report on such discussions to the Assembly.

b) To advise the Assembly upon any matters referred to in Statute 25(6).

c) To discuss with the Senate such Regulations as the Senate is empowered to make under Statute 25(8) and to report on such discussions to the Assembly.

d) To participate, as prescribed in part (1) of these Regulations, in the compilation of the Agenda for meetings of the Assembly.

e) To advise, as prescribed in part (1) of these Regulations, the Vice-Chancellor upon the desirability of convening meetings of the Assembly other than the ordinary meeting prescribed in Statute 25(3)

f) To perform such other functions as the Assembly may, from time to time, require of it, subject where any delegation of the powers of the Assembly is involved, to no exercise of the power of delegation taking effect until approved by the Senate.

ii) The Standing Committee of the Assembly shall consist of nineteen members, nine of which are elected under the terms and conditions prescribed in the Regulations governing the election of members of statutory bodies. Additionally, those members of the Senate elected by the Assembly under Statute 19II(C) shall be ex-officio members of the Standing Committee, for as long as their membership of the Senate, as a result of such election, shall continue.

iii) Of the first nine members elected to the Standing Committee, three shall retire on 31st October next following their election, three twelve months later and three twelve months after that. The members to retire on each of these occasions shall be determined by the drawing of lots. Thereafter the period of office of elected members of the Standing Committee shall be for periods of three years, expiring on 31st October.

iv) The ten remaining members are the elected Chairs of Planning Unit Assemblies (or equivalent), for as long as their term of office as elected chairs shall run (ex-officio).

v) The Committee shall appoint its own Chairperson from its members at its first meeting after 31st October in each session.